Resident Hall Handbook

ROOM ACCOMMODA TIONS

WITHDRAWAL POLICY Students withdrawing from the University must initiate the withdrawal process at the Registration and Records Office (109 Bowman Hall). There will be a charge assessed for unauthorized occupation of a room. For all check-out information, watch your email for information about the process. Note: Students withdrawing from the University should update their mailing address by logging onto Access Stout, clicking on ‘Self Service’ and then ‘Student Center’. Options for Withdrawing in the Fall Semester after Fall Break 1) Remain on campus and keep your belongings in your room. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in any conduct or disci- plinary-related incidents while on campus during this time, you may be required to leave campus and return in the spring semester. 2) Leave campus, keep your belongings in your room, and return in the spring. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in the Room Change At Semester process, you will still be expected to coordinate your room change during finals week.

3) Leave campus and fully move out of your room. • This option will adjust your bill. You will be issued a prorated refund for your fall semester room and board fees once you have checked out. Note: if you leave during finals week, no adjustment will be made to your bill. • You will need to remove all the belongings from your room, return it to how you moved in at the beginning of the semester, and

officially check out with hall staff. • We will hold your room and $125 prepayment for the spring semester. • You may return to your room on the Thursday prior to classes beginning.

WITHDRAWAL PROCESS

WITHOUT A ROOMMATE Students who find themselves without a room mate during the academic year will receive an email from University Housing informing them that their roommate is leaving and information on several options on how to move forward. These options may include: 1. Paying for a single room 2. Moving to a room with someone else who also has a vacancy 3. Agreeing to allow Housing to assign a new roommate If there are two or more open spaces in a community, students may be consolidated into one space. More detailed information can be provided by your Coordinator.

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