Resident Hall Handbook

student, faculty, or staff member can file an incident report. The Coordinator will review the incident report to determine if there are grounds for a hearing and by whom the case should be heard. Cases will be heard in the resident’s hall by their Coordinator or depending on the severity of the case, it may be heard instead by the Dean of Students (i.e. some cases under Chapter 17 of the UW-System policy - see the ‘Dean of Students’ section under ‘Code of Conduct’ in this handbook). STEP-BY-STEP CONDUCT PROCESS Step One: Documentation If you are involved in a situation that is documented, a staff member will write a report that identifies all individuals in the situation, a timeline, and description of events. Being documented doesn’t necessarily mean you have violated policy. Your meeting with the Residence Life Coordinator (RLC), Hall Coordinator (HC), or other Housing Professional Staff member will determine responsibility. A Coordinator reviews the report, identifies policies potentially violated and contacts you via email to request a meeting: • In minor policy violations, you may receive a warning and not be required to meet with a Coordinator. • In more serious cases, you may be asked to meet with an Assistant Director of Housing or a Dean of Students staff member. Step Two: Meet with the Coordinator This meeting is your chance to impact the outcome of the hearing by sharing your perspective of what happened. It also gives the Coordinator the chance to get to know you better, ask questions, and assess your level of responsibility in the situation. If you choose to not participate in this meeting, you lose the opportunity to have your story heard.

Based off the information shared in the meeting, the Coordinator will determine if you are responsible or not responsible for violating any policies. • Not Responsible: If you are found “not responsible” the case is closed and you don’t have to do anything further to resolve the situation. • Responsible: If you are found “responsible” for violating policy, you will be assigned sanctions or educational consequences that will need to be completed. Our goal is for you to repair your relationship with the community and University Housing. • Warning: If you receive a warning for a policy, it means that the Coordinator wants you to be more aware of your behaviors as it relates to that specific policy in the future. Multiple warnings will not be given for the same policy violation. Step Three: Conduct Sanctions If found responsible, common sanctions you might be assigned include: reflective and/or research papers, involvement or service hours, education modules, written apologies, University Housing probation, parent letter notification, or creating educational bulletin boards, bathroom readers or brochures for peers. Sanctions have a due date that should be met. If you feel you need more time to complete the issued sanctions, please contact your Coordinator to discuss a possible new due date. If you fail to complete sanctions, it could result in a hold being placed on your University Account which can stop you from being able to perform essential university activity such as: registering for classes, studying abroad or requesting an official transcript. Step Four: Future Documentations The more conduct violations you are found responsible for, the more severe and involved your

Residence Hall Handbook – Page 17