Resident Hall Handbook



FERPA The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, provides for the confidentiality of student records and information for students 18 years and older. To stay compliant with this federal regulation, if a student chooses to have confidential information released to another party, they would be required to sign a release of information form (ask your Coordinator for more information). The student can specify that certain information not be released regarding a situation. FERPA allows the university to notify parents or guardians when a student is found respon sible for an alcohol violation without violating their rights. Students will most often have the opportunity to discuss conduct situations with their parents prior to such notifications. In 1998, FERPA was amended to allow such disclosures. The amendment outlined two guidelines we must follow in order to release this information with out being in violation of FERPA: • We must determine that the student has committed a disciplinary violation with respect to that use or possession. • The student must be under the age of 21 at the time of the disclosure to the parent.

DEAN OF STUDENTS The Dean of Students Office monitors all con duct cases on and off campus and provides support and consultation to the University Housing conduct process. Severe conduct cases may be referred to the Dean of Students Office for adjudication under the University of Wisconsin-System Administrative Code, Chapter 17. Examples of cases adjudicated under UWS Chapter 17 include but aren’t limited to: • Dangerous Conduct • Domestic Abuse • Harassment • Hazing • Misuse of Computing Resources • Physical Assault • Sexual Assault • Sexual Harassment • Stalking • Violations of Criminal Law • Serious or repeated alcohol or controlled substance violations • Violation of University Rules (including University Housing policies)

UWS CHAPTER 17 Professional staff from the Dean of Students Office and University Housing, who are trained conduct officers, will investigate and adjudicate conduct cases under UWS Chapter 17 that origi nate both on and off campus. The investigator will send you an offer to dis cuss the matter before deciding that misconduct occurred or imposing sanctions. The purpose of this meeting is to review with you the report that you engaged in misconduct and to allow you an opportunity to respond. You may choose not to participate in such a meeting, but the investigator will make a deci sion based on the available evidence if you choose not to discuss the matter. If the investigator concludes that you did violate UWS Chapter 17, and if you disagree with the finding of responsibility and/or sanction imposed, you always have the right to an appeal hearing.

THE CLERY ACT The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codi fied at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose cer tain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education partici pating in federal student aid programs are subject to it. Wisconsin Statutes require the provision of specific crime statistic information including specific information about sexual assault and sexual harassment issues. Additionally, informa tion about alcohol, drug, and weapons incidents are also included in the Clery Report. In passing these laws, the Federal government and the State of Wisconsin have made a commitment to enhance safety by requiring the University to provide this specific information. The statistics are submitted to the University Police each year and the Clery Report is published annually.







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