Resident Hall Handbook
HOUSING & DINING CONTRACT EXEMPTION / RELEASE PROCESS
Exemption/Release Request Process Students requesting an exemption to the live-on policy for extenuating circumstances should meet with their RLC, then submit an Exemption/ Release Request on the Housing Gateway.
WHO IS THE PROCESS FOR?
Students will sign a housing contract every year they live on campus. It is important that you read the contract terms prior to signing the contract. Once a contract is signed it cannot be canceled unless a student is no longer attending UW-Stout or has a study abroad, internship, or student teaching experience for the full academic year that is at least a 40-mile driving distance from campus. Room selection times are based on contract signing dates (and for incoming stu dents date of pre-payment). The earlier a student signs a contract the earlier they will get to select a room and the more room options that will be available to them. Two-Year Live-on Requirement Those first-year students and sophomore stu dents (59 credits or less) who are not veterans, married or living with parents or legal guardian (within a 40-mile driving distance of campus) shall be required to live in a university-operated residence hall when such accommodations are available. Commuter Request Process In order to commute you must live with your parents or legal guardian within a 40-mile driv ing distance of campus. To request commuter status, go to the Housing Gateway and complete a commuter form. If you have already signed a contract for the time frame you are requesting, you are not eligible to submit a commuter request form.
Students required by Board of Regents to live on campus without a signed contract and wish to be exempt from this requirement because of extenuating circumstances.
THE POLICY Those freshman and sophomore students
(59 credits or less) who are not veterans, married or living with parents or legal guardian (within a 40-mile driving distance from campus) shall be required to live in a university-operated residence hall when such accommodations are available.
Students with a signed contract who wish to be released from this contract because of extenuating circumstances that have happened since the date of signed contract.
DON’T FALL UNDER THESE CATEGORIES? Sign up on the space release waiting list. If we can cancel contracts because of space, we will offer to those on this list. The waiting list for the upcoming academic year becomes available March 1 .
Do NOT sign a lease for off-campus housing. There is no guarantee that a space release will be available.
Meet with your RLC to go over the process and provide you access to the exemption request form. If you are an incoming student call the Housing Office.
HOW LONG DOES THE PROCESS TAKE? Timeline varies depending on the time of year. CAN I APPEAL? Yes, you can appeal to a board that meets monthly. The board will only review information that you provided in your original request. You can appeal decisions up to two weeks after your decision being sent. If there is significant change in your situation or you wish to provide further information or documentation you may submit a new exemption/release request.
Submit your request* and documentation through the Housing Gateway.
*If your request includes medical or disability related reasons, you will need to provide your medical documentation to Disability Services and meet with a Disability Service Staff person. Housing Staff consults with Disability Services to determine if students needs can be met living on campus based on ADA standards (Americans with Disability Act).
Receive official outcome of your request via your UW-Stout email.
08 | GENERAL INFORMATION
GENERAL INFORMATION | 09
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