Employee Resource Guide


Earnings statements, located on the “My UW System” portal, are the reco rd of earnings and deductions. Employees are expected to examine the statement carefully to ensure the proper earnings, deductions and leave balances have been made. Any errors should be reported to the Office of Human Resources immediately. PAYROLL DEDUCTIONS UW-Stout offers payroll deductions for a limited number of services including campus parking permits, University Recreation (UREC) memberships and fees, campus dining services meal plans, and charitable contributions (including UW-Stout Foundation and United Way). Federal Withholding Tax, State Withholding Tax, Social Security, Medicare, and the Wisconsin Retirement Fund are mandatory payroll deductions. Additional payroll deductions may be authorized by the employee for health insurance, life insurance, dental insurance, income continuation insurance, employee reimbursement accounts, and tax-sheltered annuities. TAXABLE REIMBURSEMENTS AND INCENTIVES Some UW-Stout employees, in the course of their employment, may receive reimbursements or wellness incentives that are taxable under IRS tax code. Taxable reimbursements and incentives include wellness incentives paid to employees and their eligible dependents by university sponsored health plans, moving and relocation expense reimbursements paid to eligible new employees, and certain travel expense reimbursements (e.g. meals reimbursed for same day travel). The taxable income is reflected on the employee’s earnings statement for the pay period during which it is taxed and will also be included in the taxable income amount on the employee’s annual tax forms. G-4 G-5


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