Resident Hall Handbook

RESIDENCE HALL HANDBOOK 2026-2027

University Housing UW-Stout Polytechnic 170 Price Commons housing@uwstout.edu 715-232-1121

TABLE OF CONTENTS GENERAL INFORMATION Hall Address and Accommodations

CODE OF CONDUCT Philosophy & Goals Rights & Responsibilities Overview of Conduct Process Step-By-Step Conduct Process

16 16 16 17 18 18 18 19 19 20 20 20 20 20 20 21 21 21 22 22 22 23 23 23 23 23 23 23 23 24 24 24 24 24 24

3 3 4 4 5 5 6 6 7 7 7 8 8 8 8

Handbook Updates People to Know What to Bring Housing Contract

Appeals Process

The Clery Act

FERPA

Dean of Students UWS Chapter 17

Exemption and Release Process

ROOM ACCOMMODATIONS Air Conditioners

RESIDENCE HALL POLICIES Administrative Contract

Cable TV

Alcohol

Computer Connections & Printers Move-in, Check In, & Check Out

Assisting in a Policy Violation

Business Enterprise

Room Change

Disorderly Conduct/Inappropriate Behavior

Room Furnishings Room Temperature

Drugs/Controlled Substances

Equipment

Single Rooms

Failure to Comply

Withdrawal Policy

Fire Safety Gambling

Without a Roommate 9 PROCEDURES AND SERVICES Abandoned Personal Property 10 Bed Bugs 10 Building Access & Security 10 Ceremonial Smudging & Religious Burning 10 Communication 11 Front Desk 11 Grievance Process 11 Keys 11 Kitchen & Lounges 11 Laundry 12 Mail & Packages 12 Maintenance Requests 12 Missing Students 12 Political Campaigning 13 Recovery Meals (Sick Tray) 14 Recycling, Compost, & Trash 14 Resident Charges 15 Service & Emotional Support Animals 15 Solicitation 15

Guests

Housekeeping Identification Keys & Locks

Painting

Pets

Posting of Signs

Quiet & Courtesy Hours

Restroom Facilities

Safety

Screens & Windows Shared Responsibility

Theft

Trespassing

Unauthorized Entry

Vandalism/Damage to Property

Weapons 24 RESIDENCE HALL CHARGES Charges and Fees 25

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GENERAL INFORMATION HALL ADDRESSES AND ACCOMMODATIONS MAILING ADDRESS All mail should be addressed as follows: Student Name Room # and Hall 1110 S Broadway St Menomonie, WI 54751 NAVIGATION ADDRESSES When navigating to a residence hall, use these street addresses in Menomonie, WI 54751. Antrim-Froggatt- McCalmont (AFM) 1015 Third Street E McCalmont Accommodations: Elevator, floor kitchens, basement laundry. Antrim-Froggatt Accommodations: Basement kitchen/laundry. Capacity: 475 Curran, Kranzusch, Tustison, Oetting (CKTO) 1105 Third Street E Accommodations: Elevator, basement kitchen/laundry. Capacity: 520

Hansen, Keith, Milnes, Chinnock (HKMC) 1215 Third Street E Accommodations: Basement kitchen/laundry. Capacity: 520 Jeter, Tainter, Callahan (JTC) 200 Broadway Street S Accommodations: Floor kitchens, basement laundry. Capacity: 280 North Hall 124 Tenth Avenue E Accommodations: Elevator, floor kitchen/laundry. Capacity: 370 Red Cedar Hall 201 Second Street W Accommodations: Elevator, floor kitchen/laundry. Capacity: 300 South Hall 115 Thirteenth Avenue E Accommodations: Elevator, basement kitchen/laundry. Capacity: 340 Wigen Hall 106 First Ave W Accommodations: Floor kitchens, basement laundry. Capacity: 220 HANDBOOK UPDATES Updates that occur to the handbook throughout the academic year can be found online here. New handbooks are published electronically with the

Fleming-Hovlid (FH) 220 Second Street W Accommodations: Elevator, floor kitchens, basement laundry. Capacity: 390

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most updated content in August prior to each academic year.

academic, social, wellness, and personal development support. In some of our halls we have graduate student Hall Coordinators who perform many of the same functions. Hall Leadership Committee (HLC) HLCs collaborate with RAs, SLAs, and residents to create events that enhance your living experience. This is a great way to get involved on campus! Any resident may join the HLC or attend meetings and events - talk to your RA about this opportunity! Desk Assistant (DA) Desk assistants are hired as our customer service staff and work at the front desk of your residence hall. They check out equipment from the front desk, provide information, and answer questions. This is a great first-year student employment opportunity. Apply on the Housing Gateway! Operations Manager/Coordinator These undergraduate and graduate staff members support the many building operations of your residence hall including supervising the Desk Assistants. WHAT TO BRING Your room is your home! We encourage you to bring items with you that will make it just that. You’ll definitely want to bring: • Extra-long twin sheets • Towels and bathroom supplies • Cleaning supplies • Plates, bowls and eating utensils We also suggest you bring: • TV • Couch or futon • Small rug • Room decorations (i.e. pictures, posters, plants) • Additional lighting

PEOPLE TO KNOW Residence Advisors (RA)

As a fellow student, your RA is your go-to person for all concerns on your floor. Whether you want to get more involved, are in the middle of a roommate conflict, have a program idea, or are simply wanting a person to connect with, your RA is ready to assist you with any problem, concern, or idea you have! Academic Resource Coordinators (ARC) Every hall has at least one ARC to provide you with resources to be academically prepared. They connect residents with the writing center and math tutors, provide study nights, and offer self assessments to help you learn more about how you best study. Hall Managers (HM) These student staff members live in your residence hall and assist the RLCs in supervising the hall staff. They are great resources for you to contact with questions about the campus and residence hall, roommate concerns, or other questions. Student Leadership Assistants (SLA) The SLAs are trained to design events for on campus residents and provide leadership development opportunities. They coordinate campus-wide events, support the Hall Leadership Committees, and allocate funds for in-hall programming. Residence Life Coordinators (RLC) and/or Hall Coordinators (HC) These live-in professionals supervise the student staff within their building complex. They are here to assist in your transition to college and provide

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required to live in a university-operated residence hall when such accommodations are available. Commuter Request Process To commute, you must live with your parents or legal guardian, within a 40-mile driving distance of campus, and not have already signed a housing contract for the time frame you are requesting. Request commuter status by completing a Commuter Request Form and submitting it in the Housing Gateway Contracts tile; then select “View,” select “Cancel,” select “Commuter Request,” and follow the directions. Exemption/Release Request Process Students requesting an exemption to the live-on policy for extenuating circumstances should meet with their Coordinator before submitting a request in the Housing Gateway. Learn more about the exemptions process online.

• Storage items • Surge protector

Futons & couches need to be less than 80 inches long to fit under your lofted bed. An adjustable loft and micro-fridge are already in the room. Plus, the floor is carpeted from wall-to-wall. We want you to make your residence hall room as comfortable as possible. However for safety reasons, there are a few things you should leave at home, such as: • Non-religious candles and incense • Pets (other than fish, see Pets policy) • Weapons (including concealed firearms) • Explosives • Illicit drug paraphernalia and decorations • Pools • Cooking items with exposed elements • Alcohol and/or empty containers are against policy if you are under 21 HOUSING CONTRACT Students will sign a housing contract every year they live on campus. It is important that you read the contract terms prior to signing the contract. Once a contract is signed, it cannot be canceled unless a student is no longer attending UW-Stout or has a study abroad, internship, or student teaching experience for the full academic year that is at least a 40-mile driving distance from campus. Room selection times are based on contract signing dates. The earlier a student signs a contract the earlier they will get to select a room and the more room options that will be available to them. Two-Year Live-on Requirement Those first-year students and sophomore students (59 credits or less) who are not veterans, married or living with parents or legal guardians (within a 40-mile driving distance of campus) shall be

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ROOM ACCOMMODATIONS AIR CONDITIONERS

• Window inserts must stay in place only by closing the window and using tape provided by the University. • Students cannot use their own tape or attach the window insert with screws, nails, etc. • See the “Approximate Window Opening” section below for the approximate window insert dimensions. • Screens must be left in the window. Staff will inspect the installation and request residents to make corrections as necessary. Any installation done without approval or failure to make corrections to installation may result in charges and removal of the unit. The student approved for the unit will be responsible for any damages caused by the unit. Air conditioner units are not permitted in climate controlled buildings (Red Cedar, McCalmont, and North Halls). Approximate Window Opening All window widths are adjustable, the following are heights in inches, by building:

Students living in all halls except Red Cedar, McCalmont, and North Hall, which are already temperature controlled, are permitted to bring their own air conditioners that meet the guidelines below. There will be a $100 charge per academic year for the use of own air conditioners to cover the utility costs and staff time to inspect installation. All guidelines below must be followed and are based on energy conservation and safety. Type of Unit • Portable floor unit with duct and window covering. Window units are not allowed for safety reasons. • Must be an evaporative unit (unit where water that is collected is exhausted through the window duct). • Maximum BTUs: 8000 ASHRAE (see Installation Students must apply for an Air Conditioner unit in the Housing Gateway and be approved prior to installation. Only one unit per room may be installed. After approval, students may plug in and place exhaust in the window. • Students must have hard plastic or plexiglass insert in the window to help with energy conservation. Plexiglass or hard plastic often comes with units. If it is not included with the unit or the provided insert is not large enough, plexiglass can be purchased at most home improvement or hardware stores. product specifications and be prepared to show this documentation upon inspection)

• Antrim & Froggatt: 39.5 inches • CKTO & HKMC: 41.75 inches • Fleming & Hovlid: 40.5 inches • Jeter & Callahan: 46 inches • South Hall: 38.5 inches • Tainter: 32 inches • Wigen: 38.25 inches

CABLE TV All residence halls have televisions located in lounges and basement spaces with cable TV availability and about 150 channels from Charter Spectrum. For assistance, contact the Technology Help Desk (715-232-5000).

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COMPUTER CONNECTIONS AND PRINTERS Each residence hall room is equipped with 1 or 2 high-speed Ethernet ports. Students can use an Ethernet cable to connect to the jack or connect wirelessly. Both internet connections provide 100 Mbps of connection to the network. Students using wireless should use the Eduroam network. Eduroam provides users with encrypted, secure, high-speed internet access for laptops and other personal devices. StoutNonSecure can be used if your device is unable to connect to Eduroam. StoutNonSecure is a non-broadcasted and unsecured network. The first login will require users to enter the wireless network name, which is ‘StoutNonSecure’. StoutGuest network is intended for university guests. It is an unsecured network with limited data rates and allows only http and https protocols. It also requires users to re-authenticate every 4 hours. This network is not intended for use by faculty, staff, or students. All halls have printing stations located at the front desk of the building. Printers and paper are provided for use by residents. Black and white duplex printing is free of charge, and single sided and color printing is available for a small fee via your student ID card. For assistance, contact the Technology Help Desk (715-232-5000). MOVE-IN & CHECK-IN/OUT Move-In All move-in instructions for students are communicated to them via their UW-Stout email. Check-In When changing rooms throughout the academic year, residents will check-in to their new room by

going to the front desk. Here you will get your new keys and can begin the move. Be sure to complete your new room inspection form in the Housing Gateway immediately. Once everything is out of your old room, check-out at the front desk of that hall. Check-Out Whenever a resident checks out of their room, the room should be left in the condition in which it was found. This means that all personal belongings are removed, furnishings returned to their original locations, and room is cleaned. Room set-ups may be found on your residence hall webpage, linked on the Hall Information page of the handbook. Once this has been completed, go to the front desk to check-out. University Housing Staff will go with you to inspect the room. Failure to follow the process will result in an improper check-out fee, in addition to being assessed for any damages. Residents will be charged for any damages to walls, ceiling, carpet, furniture, and missing items that are found by hall staff, including student staff and custodial staff. ROOM CHANGE Students may request a room change throughout the semester by logging onto the Housing Gateway. However, during the first three weeks of each semester and during any University Housing sanctioned room freeze, room switches are not permitted. Additionally, students will have the ability to make room changes for spring semester in early December when University Housing offers the Room Change Process. Students will receive information via email about this process or can ask a Housing staff member. If a room change is made at any time, see the ‘Move-In, Check-In, and Check Out’ section in this handbook to learn more about the move and watch your email for more information.

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ROOM FURNISHINGS All university-owned furnishings must stay in student rooms. This includes even those rooms occupied as singles. Any furnishings affixed to the wall cannot be removed. This includes mirrors, bulletin boards, closets and/or closet curtains, desks, bookshelves, smoke detectors, and electrical fixtures. Windows and screens must always remain in place. Public lounge furniture is NOT permitted in student rooms. University Housing provides refrigerators, microwaves and lofts for all student rooms. While your bed is lofted, the distance from the top of the mattress to the ceiling must be at least 25”. When arranging the room furniture, students must maintain a 30” (width) x 72” (height) path of egress from the door to the window. ROOM TEMPERATURE To regulate the room temperature, open and close the damper on the room radiator. For energy efficiency, please close the windows in the winter. The placement of furniture and other belongings in front of the heating unit also prevents the circulation of air that is needed for the unit to function properly. Review the Room Comfort website for more information. In Red Cedar Hall, thermostats are provided in the suite to regulate the entire suite and yearly inspections are done on heating units. If there is a problem with heat or cooling temperature control in Red Cedar, McCalmont, or North Hall, report it on a maintenance request found in the Housing Gateway. SINGLE ROOMS A limited number of single rooms are available on campus. Students are offered completely open single rooms based on availability and the following priority ranking: 1. Current upper-level residents

2. Current residents who are second-year students 3. Current residents who are first-year students 4. Transfer students 5. Off-campus students 6. New first-year students Students whose roommate moves out may be offered the opportunity to purchase their room as a single. This depends upon occupancy numbers when the vacancy occurs. WITHDRAWAL POLICY Students withdrawing from the University must initiate the withdrawal process at the Registration and Records Office (109 Bowman Hall). There will be a charge assessed for unauthorized occupation of a room. For all check-out information, watch your email for information about the process. Note: Students withdrawing from the University should update their mailing address by logging onto Access Stout, clicking on ‘Self Service’ and then ‘Student Center’. Options for Withdrawing in the Fall Semester after Fall Break OPTION ONE: Remain on campus and keep your belongings in your room. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semester. • If you are involved in any conduct or disciplinary-related incidents while on campus during this time, you may be required to leave campus and return in the spring semester.

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OPTION TWO: Leave campus, keep your belongings in your room, and return in the spring. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semester. • If you are involved in the Room Change At Semester process, you will still be expected to coordinate your room change during finals week. OPTION THREE: Leave campus and fully move out of your room. • This option will adjust your bill. You will be issued a prorated refund for your fall semester room and board fees once you have checked out. Note: if you leave during finals week, no adjustment will be made to your bill. • You will need to remove all the belongings from your room, return it to how you moved in at the beginning of the semester, and officially check out with hall staff. • We will hold your room for the spring semester. • You may return to your room on the Thursday prior to classes beginning. WITHOUT A ROOMMATE Students who find themselves without a roommate during the academic year will receive an email from University Housing informing them that their roommate is leaving and information on several options on how to move forward. These options may include: • Paying for a single room • Moving to a room with someone else who also has a vacancy

• Agreeing to allow Housing to assign a new roommate If there are two or more open spaces in a community, students may be consolidated into one space. More detailed information can be provided by your Coordinator.

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PROCEDURES AND SERVICES ABANDONED PERSONAL PROPERTY Students are responsible for the removal of all personal belongings when they check-out of their room. University Housing reserves the right, without assuming any liability, to dispose of all personal property considered to be abandoned; including unclaimed deliveries addressed to a particular student. Students have 30 days to claim their non-perishable abandoned property. Abandoned property will be boxed up and stored as needed. The student who has abandoned the property will be notified via their Stout e-mail account and via letter to their home address of the date by which their items will be disposed of accordingly. Perishable abandoned property will be disposed of without notice after being left unclaimed for 24 hours. BED BUGS, SCABIES, & LICE If you suspect that you or someone you know has brought bed bugs, scabies, or lice into the residence halls, please contact your RA or Residence Life Coordinator immediately and submit a Maintenance Request through the Housing Gateway. BUILDING ACCESS & SECURITY The residence halls are closed to the public 24 hours a day, except during move-in and move out periods when the buildings may be unlocked during the day to ease the process. All other times, residents of the hall will need to use their Stout Blue Card to access their building. Students should not let unknown people in the door behind them

and should always meet guests at exterior doors to escort them in the building. Do not prop open any outside doors; doing so endangers the security of all residents. If you suspect there is an unauthorized or suspicious person in the hall, contact University Police. Residents are also encouraged to lock room doors and carry renter’s insurance. While the University is not responsible for personal possessions that are lost, stolen or damaged, we will investigate any cases of theft. To report any unauthorized person, suspicious activity, or theft, contact University Police at (715) 232-2222. CEREMONIAL SMUDGING AND RELIGIOUS BURNING University Housing recognizes the American Indian Religious Freedom Act of 1978, and therefore acknowledges that smudging and the nonrecreational use of ceremonial tobacco and other medicines are a part of the traditions, celebrations, well-being, and spiritual practices for many Indigenous peoples. The use of these medicines in the residence halls is the right of Indigenous peoples, including but not limited to citizens of recognized and unrecognized sovereign tribal communities, First Nations peoples, Alaska Natives, Native Hawaiians, and Pacific Islanders. Ceremonial smudging involves the burning of one or more sacred medicines, which may include tobacco, cedar, sage, sweetgrass and other sacred medicines. Smudging is a ceremony for purifying or cleansing the soul of negative thoughts of a person or place. Prayers, spoken aloud or in silence, are part of the ceremony. The smoke from the burning and smoldering of these sacred medicines is considered a purifying agent for the mind, body, and spirit. Students participating in these ceremonies have the right to a peaceful session and may not be

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disturbed unless welcomed to do so. Students with the right to practice ceremonial smudging in a residence hall are not required but are asked to inform the Coordinator prior to their first practice. This is not for approval or denial of the practice but to ensure open communication and understanding of the specific student’s needs. Students without the federally protected right to Ceremonial Smudging may also burn for religious reasons. However, they must request to do so from University Housing. Additionally, whereas on-campus residents live in densely populated communities and non-practicing persons have a right to smoke free air, courtesies are requested, including: • Proper ventilation, such as closing doors to the hallway or common areas, utilizing open windows or fans, and avoiding setting off smoke detectors (tampering with or covering smoke detectors is not allowed) • Knowing the location of the nearest fire extinguisher and fire pull station • Following traditional cultural practices which includes a safe environment for containing embers and ashes • Extinguishing embers/ashes appropriately • Communication with roommate(s) • Communication with Coordinator These guidelines are in place within the residence halls for the student’s personal living space. Outside of residential buildings, students must follow UW-Stout, UW System, and State of Wisconsin guidelines. COMMUNICATION University Housing will communicate with residents via their official University e-mail account. It is the responsibility of the student to check their e-mail account regularly, as important information is communicated (i.e. contract information, housing

updates, conduct information, and package arrival). FRONT DESK Each residence hall front desk provides students and guests with services including distributing hall and campus information, equipment, cleaning supplies (vacuums, garbage bags, etc.), spare key check-out, room check-in and check-out, packages, and reservations. For a list of standard desk inventory, view the Resources on the Housing Gateway. Front Desk Hours of Operation: Sunday–Thursday: 10:00 am–10:00 pm Friday–Saturday: 10:00 am–midnight Phone: 715-232-3333 GRIEVANCE PROCESS If you feel a Housing staff member has used their position to pressure, coerce, or inappropriately influence others or has otherwise acted inappropriately, please see your Coordinator or contact the supervisor of the person whom you feel acted inappropriately. KEYS A room key is provided to residents upon check-in. If a student believes they have lost their keys, they can check-out a loan set from the front desk. If your key is not returned within seven (7) days, a key replacement will be automatically initiated, and you will be charged the replacement fee. KITCHENS & LOUNGES Each residence hall has a kitchen available for student use in the basement. Red Cedar, Fleming Hovlid, McCalmont, Wigen, and North Hall also have kitchens in each floor lounge. You are responsible for the safety and cleaning of the area during use as it is a communal space.

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Food may be stored in the refrigerator, but the University assumes no liability for spoilage and theft. Periodically, the refrigerators are cleaned with notice; any unclaimed food and containers will be disposed of. Lounge spaces are also located through each hall, on floors, and in basements for studying and socializing. Furniture may not be removed from lounge spaces. Be respectful of others when using the space. LAUNDRY Each residence hall has a laundry room equipped with washers and dryers that is available for use by residence hall students. All laundry services are included within the room fees and therefore residents will not pay per load. Residents must provide their own detergent, dryer sheets, etc. Do not leave your laundry unattended as the University does not assume responsibility for lost or stolen items. Please be respectful of others’ laundry and allow residents a reasonable amount of time to retrieve their items after a load is complete. MAIL AND PACKAGES While classes are in session, students will receive packages to their residence hall front desk. Oversized packages may be picked up at the Housing Office in 170 Price Commons. Mail for residents living on Main Campus is distributed at the Price Commons while North Campus residents receive their mail at their residence hall front desk. Students will be sent an email from the university when their package is ready to be picked up. Carrier delivery emails indicate the university has received your package but it is not yet at your front desk. Students will need to present their Stout Blue Card to receive their packages. Mass mailings are limited to essential information from the University. All other mailings that are not

University business must be processed through regular mail services with paid postage. Students leaving the residence halls can update their mailing address by logging into Access Stout, clicking on ‘Self Service’, then on ‘Student Center’ to have their mail forwarded to a different address. MAINTENANCE REQUESTS For routine maintenance, log on to the Housing Gateway and click on ‘Maintenance Request’. You may also submit a work order directly to Facilities Management. Emergency maintenance items should be reported to the front desk or an RA. Students may request maintenance for problems in their room or in public areas. If you submit a maintenance request, be sure to have the area that needs attention cleared and ready for staff to complete maintenance. A request for maintenance indicates permission for a maintenance staff member to enter a student’s room. However, Housing staff will always knock before entering. MISSING STUDENTS If you believe that a student has been missing for more than 24 hours, submit a Missing Student Incident Report. You may also inform your RA or RLC or call 911 in an emergency. Anyone can complete this form any time they believe a student has been missing for an unusual amount of time. Any time anyone believes that a student is a threat to themselves or others, they should contact University Police immediately. This form will route to University Housing, the Dean of Students, and University Police. University Housing will work with the proper authorities (including local law enforcement) when residence hall students have been deemed missing for more than 24 hours. If the student is under the age of 18, we will contact the parent/ guardian(s) on file in the Housing Gateway. If the student is 18 years of age or older, we will either contact the “Missing Person Contact” (if it was optionally provided in the

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Housing Gateway) or the student’s emergency contact (as provided in Access Stout). If you have not already entered at least one emergency contact person in Access Stout or a “Missing Persons Contact” in the Housing Gateway, please do so now. This contact person would only be notified if it was determined you were missing for 24 hours and will remain confidential, only shared should the need arise to make such a contact. POLITICAL CAMPAIGNING Pursuant to Wis. Admin. Code § UWS 18.11(9), individuals and organizations are permitted to engage in political campaigning and the distribution of political literature in UW-Stout Polytechnic residence halls as provided by the rules below. For purposes of this policy, political campaigning and distribution of political literature (hereinafter, “campaigning”) means advocacy and education directly related to one of the following in an upcoming municipal, state, or national election: • Voter registration or voting in the election; • A candidate registered to appear on the ballot in the election; or • A referendum question registered to appear on the ballot in the election. Campaigning is permitted only within designated areas in the front desk lobby of each residence hall, only when the residence hall is in use and occupied by students during the academic year, and only during the following hours: 10:00 AM to 8:00 PM. Campaigning is restricted during student staff training, student orientation, break periods (as outlined in the University academic calendar) and final exam periods. Individuals or organizations wishing to engage in campaigning activities must register with University Housing at housing@uwstout.edu at least one full business day in advance of each campaigning

event and are expected to arrive on time to the campaign event. Advanced approval of registration requests by University Housing is required, and it will not be granted if the residence hall front desk lobby space has already been reserved by another party at the time of request. University Housing may require certain information about the registrants and the contemplated campaigning activity, but shall not on the basis of viewpoint, or unreasonably otherwise, withhold approval. Upon arrival to campaign, a registrant must check in at the University Housing Office at 170 Price Commons prior to 6:00 PM. Registrants will be provided with nametags if they don’t already have them and will be escorted to the designated tabling area within the residence hall in which they will campaign. Individuals are expected to leave the residence hall at the end of their reservation and no later than when the front desk closes for the evening. Door-to-door campaigning and other entry into residence hall living areas (except as may be needed to use the designated restroom) by individuals engaged in campaigning, with the exception of residents and their invited guests, is prohibited. The placement of political literature on or under residents' room doors is prohibited. Campaigning activities may include the distribution of political literature from the designated area within the residence hall front desk lobby but may not occupy ingress/egress space or otherwise interfere with normal University Housing operations. All campaigning activity must follow policies and procedures outlined in the residence hall handbook and may not include the use of music or amplified sound (i.e. megaphones, microphones, etc.). Posting of political literature, other than within the designated tabling area for the duration of the campaigning event, is prohibited except to the

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RECOVERY MEALS (SICK TRAY)

extent that the posting act at issue would be allowed generally as outlined in the University Housing Residence Hall Handbook and the Digital Signage Policy. Notwithstanding the above provisions, residents of a residence hall, as well as their resident-invited guests, may communicate in their residence halls about political matters with as much freedom as residents and their resident-invited guests, respectively, are permitted to communicate generally under applicable University Housing rules. Relatedly, all residents and resident-invited guests must allow other residents to opt out of disturbances at their dwelling unit door. Nothing in this policy shall be interpreted to violate any student’s rights under the First Amendment to the U.S. Constitution. Consequences for violations of this policy may include, but are not limited to: • For all individuals and organizations: o Immediate termination of the campaign activity; o Revocation of future access to residence halls for campaign purposes. • For UW-Stout students (for their own conduct or the conduct of non-resident individuals for whom they are responsible): o Referral to the Dean of Students office for student conduct proceedings under UWS Chapter 17; o As appropriate, action under University Housing rules and contract provisions. • For non-UW-Stout-affiliated individuals: o Removal from the residence hall and/or campus under UWS 18.11(6) and (7). o As appropriate, civil forfeitures under UWS 18.13. Review the Campaigning in Residence Halls Policy Frequently Asked Questions (FAQ) online.

If a student is ill and cannot get their own meal from the dining center, they may request a meal be prepared for them by University Dining and picked up/delivered by a peer. Use the Transact Mobile Ordering app to request a Recovery Meal. Learn more about the recovery meal process. RECYCLING, COMPOST, & TRASH All residents are expected to dispose of their personal trash and recyclable items in the proper receptacles. Each student room is furnished with a recycling bin and garbage bin. Trash bags are provided at the residence hall front desk. Recycling bags are not provided as they are not recyclable in our waste streams; students may use paper bags to line their provided recycling bin if they wish. Residents are expected to take their trash and recycling out to the proper exterior collection center at least once per week. If residents use a plastic bag to collect recycling, please empty the contents into the recycling and place the bag in the trash. Common area waste collection bins in lounges and kitchens are intended for waste generated in that space (i.e.: soda can, water bottle, snack wrapper, apple core, etc…). Recyclable items should be free from contaminates such as food, drink, and other debris. Glass, plastic (#1-7), cans, and paper do not need to be sorted. Residents may opt-in to a composting program at any time. Residents who choose to compost will be provided with a compost bin and bags along with instructions to participate properly. Sign up for the composting program via the “Requests” tile in the Housing Gateway.

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RESIDENT CHARGES A list of hall damage fees can be found in the ‘Residence Hall Charges’ section of this handbook. Any time a resident checks-out of their room, building staff will inspect the room for cleanliness and damages. It is important that students fill out their room inspection at the beginning of the year so any damages that were there at move-in are not charged to the current resident. Additionally, damages to university property within the residence halls beyond wear and tear may result in charges that could include replacement, repair, cleaning, and other administrative fees. Any charges incurred by students will be placed on their student bill. SERVICE & EMOTIONAL SUPPORT ANIMALS With appropriate approvals, service and emotional support animals are permitted in University Housing. Students wishing to have an animal on campus should contact Disability Services to obtain the necessary paperwork to begin the animal request process. Service animals of guests are welcome, but they must abide by all other Housing policies. Emotional support animals of guests are not permitted. SOLICITATION Door-to-door, noncommercial solicitation is permitted in the residence halls by residents of that hall and their invited guests. Invited guests must be physically accompanied by the resident of the hall during the entire solicitation activity. Solicitation may not occur during quiet hours. The placement of literature on or under doors of residents’ rooms that aren’t their own is prohibited. Residents who refuse the solicitation verbally, by not answering their door, or via a clearly displayed sign on their door must be

respected. The resident of the hall assumes responsibility for the activity's adherence to all applicable rules. Commercial solicitation, defined as the selling of services or products, is prohibited. Residents may print a “No Solicitation” sign template here.

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CODE OF CONDUCT PHILOSOPHY & GOALS University Housing’s expectation is that individual students, floor communities, residence hall communities and University Housing staff share responsibility for ensuring that our residence halls are safe, secure, and healthy living and learning environments that meet student needs. As in every community, University Housing has specific rules and regulations, as well as general guidelines of good citizenship and responsible behavior, such as: • Facilitate an environment conducive to living and learning • Allow students to learn from each other about how their behavior affects others • Protect the rights of all students • Hold students accountable for their actions and the actions of their guest(s) • Provide students and staff members with a uniform conduct process When students’ behaviors are illegal, jeopardize the rights of others, or violate the University Housing Code of Conduct, they will be held accountable through the conduct system. By signing the University Housing & Dining Service Contract, a student agrees to abide by University Housing policies. Based on students’ dual citizenship in the campus community and in the city/county/ state communities, disciplinary processes may run simultaneously with sanctions occurring as part of both the city/county/state courts and the University conduct system (either through the Dean of Students office or University Housing).University Housing recognizes that students and their home communities have different experiences with police and law enforcement, and we want to share what to expect when interacting with University Police within the residence halls. University

Housing works with University Police for any violations of state or federal law and partners with the police for educational programming and community policing efforts. If you have any questions or concerns about what to expect with University Police and living in the residence halls, contact your Coordinator or RA. As a part of the conduct process, you will be asked to complete a survey to provide thoughts and feedback about your experience. Your participation is appreciated and will help improve the process for future students. RIGHTS & RESPONSIBILITIES Students are guaranteed certain rights and are expected to take ownership in their responsibility within the conduct process. Students’ Rights • To be notified of the charges within 7 working days of being identified as part of an incident • The opportunity to attend a fair and prompt hearing at which you may share your perspective of the incident • To be notified promptly of the hearing results • To be advised of the appeal process Students’ Responsibilities • To be respectful during the conduct process • To provide accurate, truthful, and appropriate information regarding the incident at every level of the conduct process OVERVIEW OF CONDUCT PROCESS When a resident violates a policy, an incident report is filed and provided to the Coordinator of the building in which the resident lives. Any

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student, faculty, or staff member can file an incident report. The Coordinator will review the incident report to determine if there are grounds for a hearing and by whom the case should be heard. Cases will be heard in the resident’s hall by their Coordinator or depending on the severity of the case, it may be heard instead by the Dean of Students (i.e. some cases under Chapter 17 of the UW-System policy - see the ‘Dean of Students’ section under ‘Code of Conduct’ in this handbook). STEP-BY-STEP CONDUCT PROCESS Step One: Documentation If you are involved in a situation that is documented, a staff member will write a report that identifies all individuals in the situation, a timeline, and description of events. Being documented doesn’t necessarily mean you have violated policy. Your meeting with the Residence Life Coordinator (RLC), Hall Coordinator (HC), or other Housing Professional Staff member will determine responsibility. A Coordinator reviews the report, identifies policies potentially violated and contacts you via email to request a meeting: • In minor policy violations, you may receive a warning and not be required to meet with a Coordinator. • In more serious cases, you may be asked to meet with an Assistant Director of Housing or a Dean of Students staff member. Step Two: Meet with the Coordinator This meeting is your chance to impact the outcome of the hearing by sharing your perspective of what happened. It also gives the Coordinator the chance to get to know you better, ask questions, and assess your level of responsibility in the situation. If you choose to not participate in this meeting, you lose the opportunity to have your story heard.

Based off the information shared in the meeting, the Coordinator will determine if you are responsible or not responsible for violating any policies. • Not Responsible: If you are found “not responsible” the case is closed and you don’t have to do anything further to resolve the situation. • Responsible: If you are found “responsible” for violating policy, you will be assigned sanctions or educational consequences that will need to be completed. Our goal is for you to repair your relationship with the community and University Housing. • Warning: If you receive a warning for a policy, it means that the Coordinator wants you to be more aware of your behaviors as it relates to that specific policy in the future. Multiple warnings will not be given for the same policy violation. Step Three: Conduct Sanctions If found responsible, common sanctions you might be assigned include: reflective and/or research papers, involvement or service hours, education modules, written apologies, University Housing probation, parent letter notification, or creating educational bulletin boards, bathroom readers or brochures for peers. Sanctions have a due date that should be met. If you feel you need more time to complete the issued sanctions, please contact your Coordinator to discuss a possible new due date. If you fail to complete sanctions, it could result in a hold being placed on your University Account which can stop you from being able to perform essential university activity such as: registering for classes, studying abroad or requesting an official transcript. Step Four: Future Documentations The more conduct violations you are found responsible for, the more severe and involved your

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sanctions will likely be. In some situations, a first incident may be so severe that the sanctions listed below could be imposed: • Relocation to another residence hall • Termination of a student’s housing and/or dining contract • Suspension from the University Immediate Removal You may be immediately removed from the residence hall for behavior that may jeopardize the health or safety of other community members. Some examples of this behavior may include: • Physical Assault • Sexual Assault • Drugs • Fire Safety Violations including possession of fireworks • Weapons APPEALS PROCESS For cases heard within University Housing, residents may submit an appeal within five (5) calendar days from the date of the decision. Residents must submit the online appeal form and must appeal for one of the following reasons: 1. Severity of the sanction 2. Introduction of new evidence not presented at the initial hearing 3. Lack of procedural due process (your student rights were not honored) Appeals in University Housing and Dean of Students will be handled within their respective departments. In University Housing, appeals are handled by an Assistant Director. Once an appeal has been received, the Assistant Director will invite the resident to meet. If the resident chooses to not meet with the Assistant Director, the appeal will not be acted upon, and the sanction will remain unchanged until the meeting occurs. Once a resident has met with the Assistant Director, a final

decision letter will be sent to the resident via university email generally within ten (10) calendar days. Appeals made based on severity of the sanction are a review of the disciplinary action and not a rehearing of the case. Appeals made based on introduction of new evidence or lack of procedural due process are a rehearing of the case based on The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education participating in federal student aid programs are subject to it. Wisconsin Statutes require the provision of specific crime statistic information including specific information about sexual assault and sexual harassment issues. Additionally, information about alcohol, drug, and weapons incidents are also included in the Clery Report. In passing these laws, the Federal government and the State of Wisconsin have made a commitment to enhance safety by requiring the University to provide this specific information. The statistics are submitted to the University Police each year and the Clery Report is published annually. FERPA The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, provides for the confidentiality of student records and information for students 18 years and older. To stay compliant with this federal regulation, if a student chooses to have confidential information released to another party, they would be required to sign a release of information form (ask your new pertinent information. THE CLERY ACT

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Coordinator for more information). The student can specify that certain information not be released regarding a situation. FERPA allows the university to notify parents or guardians when a student is found responsible for an alcohol violation without violating their rights. Students will most often have the opportunity to discuss conduct situations with their parents prior to such notifications. In 1998, FERPA was amended to allow such disclosures. The amendment outlined two guidelines we must follow in order to release this information without being in violation of FERPA: • We must determine that the student has committed a disciplinary violation with respect to that use or possession. • The student must be under the age of 21 at the time of the disclosure to the parent. DEAN OF STUDENTS The Dean of Students Office monitors all conduct cases on and off campus and provides support and consultation to the University Housing conduct process. Severe conduct cases may be referred to the Dean of Students Office for adjudication under the University of Wisconsin-System Administrative Code, Chapter 17. Examples of cases adjudicated under UWS Chapter 17 include but aren’t limited to: • Dangerous Conduct • Domestic Abuse • Harassment • Hazing • Misuse of Computing Resources • Physical Assault • Sexual Assault • Sexual Harassment • Stalking • Violations of Criminal Law • Serious or repeated alcohol or controlled substance violations

• Violation of University Rules (including University Housing policies) UWS CHAPTER 17 Professional staff from the Dean of Students Office and University Housing, who are trained conduct officers, will investigate and adjudicate conduct cases under UWS Chapter 17 that originate both on and off campus. The investigator will send you an offer to discuss the matter before deciding that misconduct occurred or imposing sanctions. The purpose of this meeting is to review with you the report that you engaged in misconduct and to allow you an opportunity to respond. You may choose not to participate in such a meeting, but the investigator will make a decision based on the available evidence if you choose not to discuss the matter. If the investigator concludes that you did violate UWS Chapter 17, and if you disagree with the finding of responsibility and/or sanction imposed, you always have the right to an appeal hearing.

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