Resident Hall Handbook

First page 1 Next page Last page

2024-2025 Resident Hall Handbook

RESIDENCE HALL HANDBOOK

2024–2025

WELCOME TO YOUR ON-CAMPUS GUIDE.

Whether this is your first year in college, your first year at Stout, you’re returning to our community, or you’re supporting your on-campus student, the University Housing Residence Hall Handbook serves as a resource for you to best understand residence hall living. You’ll find general information along with up-to date content about Procedures and Services, Room Accommodations, University Housing Code of Conduct, the Dean of Students Office and UWS, Chapter 17, and the Residence Hall Damage and Cost List. If you are browsing, please take your time to read through this useful information. However, if you are looking for something particular, you may use the search feature on this page to find the answer to your question. If you don’t find your answer here or have a more specific question, please be sure to contact your hall staff.

Updates that occur to the handbook throughout the academic year can be found online. New handbooks are published electronically with the most updated content in August prior to each academic year.

HANDBOOK UPDATES

02 | WELCOME

WELCOME | 03

HALL ADDRESSES AND MAILING INFORMATION

CONTENTS

Mailing Address Instructions

Hansen-Keith-Milnes-Chinnock (HKMC)

All mail should be addressed as follows:

1215 Third Street E Menomonie, WI 54751

MORE INFORMATION

Your Name Room # and Hall 1110 S Broadway St Menomonie, WI 54751

Accommodations: Kitchen & laundry in basement Capacity: 520

WELCOME

CODE OF CONDUCT Philosophy & Goals Rights & Responsibilities

Navigation Address: The following addresses are for navigation use only.

HALL ADDRESSES AND MAILING INFORMATION

Overview of Conduct Process Step-By-Step Conduct Process Appeals Process The Clery Act FERPA

GENERAL INFORMATION People To Know What To Bring What Not To Bring Housing Contract Exemption/Release Process ROOM ACCOMMODATIONS Air Conditioners Cable TV Computer Connections & Printers Move-in, Check In, & Check Out Room Change

Antrim-Froggatt-McCalmont (AFM)

North Hall

1015 Third Street E Menomonie, WI 54751 Accommodations: McCalmont: Elevator, kitchen on every floor, laundry in basement Antrim-Froggatt: kitchen & laundry in basement Capacity: 420

124 Tenth Avenue E Menomonie, WI 54751

MORE INFORMATION

Dean of Students UWS Chapter 17

08 09

Accommodations: Elevators, kitchen & laundry on every floor Capacity: 350

RESIDENCE HALL POLICIES Administrative Contract Alcohol Assisting in a Policy Violation Business Enterprise Disorderly Conduct/Inappropriate Behavior Drugs/Controlled Substances Equipment Failure to Comply Fire Safety Gambling Guests

Red Cedar Hall

Curran-Kranzusch-Tustison-Oetting (CKTO)

1105 Third Street E Menomonie, WI 54751

201 Second Street W Menomonie, WI 54751

MORE INFORMATION MORE INFORMATION

MORE INFORMATION

Room Furnishings Room Temperature Single Rooms Withdrawal Policy Without a Roommate

Accommodations: Elevator, kitchen & laundry in basement Capacity: 500

Accommodations: Elevators, kitchen & laundry on every floor Capacity: 420

Housekeeping Identification Keys & Locks Painting Pets Posting of Signs Quiet & Courtesy Hours Restroom Facilities Safety

PROCEDURES & SERVICES Abandoned Personal Property Bed Bugs Building Access & Security Ceremonial Smudging & Religious Burning Communication Front Desk Grievance Process Keys Kitchen & Lounges Laundry Mail & Packages Maintenance Requests Missing Students Political Campaigning Recovery Meals (Sick Tray) Recycling, Compost, & Trash Resident Charges Service & Emotional Support Animals Solicitation

South Hall

Fleming-Hovlid (FH)

220 Second Street W Menomonie, WI 54751

115 Thirteenth Avenue E Menomonie, WI 54751

MORE INFORMATION

Accommodations: Elevators, kitchen on every floor, laundry in basement Capacity: 340

Accommodations: Elevator, kitchen & laundry in basement Capacity: 350

Screens & Windows Shared Responsibility Theft Trespassing Unauthorized Entry Vandalism/Damage to Property Weapons

Jeter-Tainter-Callahan (JTC)

Wigen Hall

200 Broadway Street S Menomonie, WI 54751

106 First Avenue W Menomonie, WI 54751

MORE INFORMATION

Accommodations: Kitchen on every floor, laundry in basement Capacity: 280

Accommodations: Kitchen on every floor, laundry in basement Capacity: 220

RESIDENCE HALL CHARGE LIST

04 | HALL ADDRESSES AND MAILING INFORMATION

CONTENTS | 05

GENERAL INFORMATION

Hall Custodian Each hall has at least one custodian working Monday through Friday to help keep the building clean. Although this team will maintain the basic cleanliness of the building, your assistance is needed to help keep your hall looking great! Maintenance Staff The maintenance mechanics repair things that are broken in the hall and do preventative maintenance to keep our building systems from breaking down. You may submit a maintenance request on the Housing Gateway to get some thing fixed in your room or residence hall. Community Service Officer (CSO) These staff members are employed by the University Police and work in conjunction with the RAs and hall staff to monitor the building when hall staff are not on duty. Additional Staff Members University Housing also has central office staff, technology staff, and other personnel who work to create a positive residence hall experience. These individuals work in various locations, including the Housing Office in 170 Price Commons.

WHAT TO BRING

Your room is your home! We encourage you to bring items with you that will make it just that. You’ll definitely want to bring: • Extra-long twin sheets • Towels and bathroom supplies • Cleaning supplies • Plates, bowls and eating utensils

PEOPLE TO KNOW

Resident Advisors (RA) As a fellow student, your RA is your

Residence Life Coordinators (RLC) and/or Hall Coordinators (HC) These live-in professionals supervise the student staff within their building complex. They are here to assist in your transition to college providing academic, social, wellness, and personal development support. In some of our halls we have graduate student Hall Coordinators who perform many of the same functions. Hall Leadership Committee (HLC) These student-volunteers live in your residence hall and plan events for other residents to enjoy. HLCs collaborate with RAs, SLAs, and residents to create events that enhance your living experience. This is a great way to get involved on campus! Any resident may join the HLC or attend meetings - talk to your RA about this opportunity. Desk Assistant (DA) Desk assistants are hired as our customer service staff and work at the front desk of your residence hall. They check out equipment from the front desk, provide information, and answer questions. This is a great first-year student employment opportunity, apply on the Housing Gateway! Operations Manager/Coordinator These undergraduate and graduate staff members support the many building operations of your residence hall including supervising the Desk Assistants.

(some of these items, among others, are also available at the front desk)

go-to-person for all concerns on your floor. Whether you want to get more involved, are in the middle of a roommate conflict, have a pro gram idea, or are simply wanting a person to connect to, your RA is ready to assist you with any problem, concern, or idea you have! Academic Resource Coordinators (ARC) Every hall has at least one ARC to provide you with resources to be academically prepared. They connect residents with the writing center and math tutors, provide study nights, and offer self-assessments to help you learn more about how you best study. Hall Managers (HM) These student staff members live in your residence hall and assist the RLCs in supervising the hall staff. They are great resources for you to contact with questions about the campus and residence hall, roommate concerns, or other questions. Student Leadership Assistants (SLA) The SLAs are trained to design events for on-campus residents and provide leadership development opportunities. They coordinate a care package program, support the Hall Leadership Committees, and allocate funds for in-hall programming efforts.

We also suggest you bring: • TV • Couch or futon • Small rug • Room decorations (i.e. pictures, posters, plants) • Additional lighting • Storage items • Surge protector Futons & couches need to be less than 80 inches long to fit under your lofted bed. An adjustable loft and micro-fridge are already in the room. Plus, the floor is carpeted from wall-to-wall. We want you to make your residence hall room as comfortable as possible. However, for safety reasons, there are a few things you should leave at home, such as: • Non-religious candles and incense • Pets (other than fish, see Pets policy) • Weapons (including concealed fire arms) • Explosives • Illicit drug paraphernalia and decorations • Pools • Cooking items with exposed elements • Alcohol and/or empty containers are against policy if you are under 21 WHAT NOT TO BRING

06 | GENERAL INFORMATION

GENERAL INFORMATION | 07

GENERAL INFORMATION

HOUSING & DINING CONTRACT EXEMPTION / RELEASE PROCESS

Exemption/Release Request Process Students requesting an exemption to the live-on policy for extenuating circumstances should meet with their Coordinator, then submit an Exemption/ Release Request on the Housing Gateway.

HOUSING CONTRACT

WHO IS THE PROCESS FOR?

Students will sign a housing contract every year they live on campus. It is important that you read the contract terms prior to signing the contract. Once a contract is signed it cannot be canceled unless a student is no longer attending UW-Stout or has a study abroad, internship, or student teaching experience for the full academic year that is at least a 40-mile driving distance from campus. Room selection times are based on contract signing dates (and for incoming stu dents date of pre-payment). The earlier a student signs a contract the earlier they will get to select a room and the more room options that will be available to them. Two-Year Live-on Requirement Those first-year students and sophomore stu dents (59 credits or less) who are not veterans, married or living with parents or legal guardian (within a 40-mile driving distance of campus) shall be required to live in a university-operated residence hall when such accommodations are available. Commuter Request Process In order to commute you must live with your parents or legal guardian within a 40-mile driv ing distance of campus. To request commuter status, go to the Housing Gateway and complete a commuter form. If you have already signed a contract for the time frame you are requesting, you are not eligible to submit a commuter request form.

Students required by Board of Regents to live on campus without a signed contract and wish to be exempt from this requirement because of extenuating circumstances.

HOUSING GATEWAY

THE POLICY Those freshman and sophomore students

(59 credits or less) who are not veterans, married or living with parents or legal guardian (within a 40-mile driving distance from campus) shall be required to live in a university-operated residence hall when such accommodations are available.

Students with a signed contract who wish to be released from this contract because of extenuating circumstances that have happened since the date of signed contract.

DON’T FALL UNDER THESE CATEGORIES? Sign up on the space release waiting list. If we can cancel contracts because of space, we will offer to those on this list. The waiting list for the upcoming academic year becomes available March 1 .

Do NOT sign a lease for off-campus housing. There is no guarantee that a space release will be available.

THE PROCESS

Meet with your Coordinator to go over the process and provide you access to the exemption request form. If you are an incoming student call the Housing Office.

HOW LONG DOES THE PROCESS TAKE? Timeline varies depending on the time of year. CAN I APPEAL? Yes, you can appeal to a board that meets monthly. The board will only review information that you provided in your original request. You can appeal decisions up to two weeks after your decision being sent. If there is significant change in your situation or you wish to provide further information or documentation you may submit a new exemption/release request.

Submit your request* and documentation through the Housing Gateway.

*If your request includes medical or disability related reasons, you will need to provide your medical documentation to Disability Services and meet with a Disability Service Staff person. Housing Staff consults with Disability Services to determine if students needs can be met living on campus based on ADA standards (Americans with Disability Act).

Receive official outcome of your request via your UW-Stout email.

08 | GENERAL INFORMATION

GENERAL INFORMATION | 09

ROOM ACCOMMODATIONS

CABLE TV

TECHNOLOGY HELPDESK

All residence halls have televisions located in lounges and basement spaces with cable TV availability and about 150 channels from Charter Spectrum. For assistance, contact the Technology Help Desk (715-232-5000).

MOVE-IN, CHECK-IN, & CHECK-OUT

AIR CONDITIONERS Students living in all halls except Red Cedar, McCalmont, and North Hall, which are already temperature controlled, are permitted to bring their own air conditioners that meet the guide lines below. There will be a $100 charge per academic year for the use of own air conditioners to cover the utility costs and staff time to inspect installation. All guidelines below must be followed and are based on energy conservation and safety. Type of Unit • Portable floor unit with duct and window covering. Window units are not allowed for safety reasons. • Must be an evaporative unit (unit where water that is collected is exhausted through the window duct). • Maximum BTUs: 8000 ASHRAE (see product specifications and be prepared to show this documentation upon inspection) Installation • Students must apply for an Air Conditioner unit in the Housing Gateway and be approved prior to installation. • Only one unit per room may be installed. • After approval, students may plug-in and place exhaust in the window. • Students must have hard plastic or plexiglass insert in the window to help with energy conservation. Plexiglass or hard plastic often comes with units. If it is not included with the unit or the provided insert is not large enough, plexiglass can be purchased at most home improvement or hardware stores.

• Window inserts must stay in place only by closing the window and using tape provided by the University. • Students cannot use their own tape or attach the window insert with screws, nails, etc. • See table below for the approximate window opening dimensions for window insert. • Screens are left in the window. • Staff will inspect the installation and request residents to make corrections as necessary. • Any installation done without approval or failure to make corrections to installation may result in charges and removal of the unit. • The student approved for the unit will be responsible for any damages caused by the unit. • Air conditioner units are not permitted in climate controlled buildings.

Move-In All move-in instructions for students are communicated to them via their UW-Stout email. Check-In When changing rooms throughout the academic year, residents check-in to their new room by going to the front desk. Here you will get your new keys and can begin the move. Be sure to complete your new room inspection form in the Housing Gateway immediately. Once everything is out of your old room, check-out at the front desk of that hall. Check-Out Whenever a resident checks out of their room, the room should be left in the condition in which it was found. This means that all personal belongings are removed, furnishings returned to their original locations, and room is cleaned. Room set-ups may be found on your residence hall webpage, linked on the Hall Information page of the handbook. Once this has been completed, go to the front desk to check-out. Desk staff will go with you to inspect the room. Failure to follow the process will result in an improper check-out fee, in addition to being assessed for any damages. Residents will be charged for any damages to walls, ceiling, carpet, furniture, and missing items that are found by hall staff, including student staff and custodial staff.

CHANNEL LISTINGS

COMPUTER CONNECTIONS & PRINTERS Each residence hall room is equipped with 1 or 2 high-speed Ethernet ports. Students can use an Ethernet cable to connect to the jack, or connect wirelessly. Both internet connections provide 100 Mbps of connection to the network. Students using wireless should use the Eduroam network. Eduroam provides users with encrypted, secure, high-speed internet access for laptops and other personal devices. StoutNonSecure can be used if your device is unable to connect to Eduroam. StoutNonSecure is a non-broadcasted and unsecured network. The first login will require users to enter the wireless network name, which is ‘StoutNonSecure’. StoutGuest network is intended for university guests. It is an unsecured network with limited data rates and allows only http and https proto cols. It also requires users to re-authenticate every 4 hours. This network is not intended for use by faculty, staff, or students. All halls have printing stations located at the front desk of the building. Printers and paper are provided for use by residents. Black and white duplex printing is free of charge, and single sided and color printing is available for a small fee via your student ID card.

Approximate Window Opening

Residence Hall Antrim & Froggatt CKTO & HKMC Fleming & Hovlid Jeter & Callahan South Hall

Height 39.5 inches 41.75 inches 40.5 inches 46 inches 38.5 inches 32 inches 38.25 inches

Tainter Wigen

All window widths are adjustable

10 | ROOM ACCOMMODATIONS

ROOM ACCOMMODATIONS | 11

ROOM ACCOMMODATIONS

ROOM TEMPERATURE To regulate the room temperature, open and close the damper on the room radiator. For energy efficiency, please close the windows in the winter. The placement of furniture and other belongings in front of the heating unit also prevents the circulation of air that is needed for the unit to function properly. Review the Room Comfort website for more information. In Red Cedar Hall, thermostats are provided in the suite to regulate the entire suite and yearly inspections are done on heating units. If there is a problem with heat or cooling temperature control in Red Cedar, McCalmont, or North Hall, report it on a maintenance request found in the Housing Gateway. SINGLE ROOMS A limited number of single rooms are available on campus. Students are offered completely open single rooms based on availability and the following priority ranking: 1. Current upper-level residents 2. Current residents who are second-year students 3. Current residents who are first-year students 4. Transfer students ROOM COMFORT WEBSITE

ROOM CHANGE Students may request a room change through out the semester by logging onto the Housing Gateway. However, during the first three weeks of each semester and during any University Housing sanctioned room freeze, room switches are not permitted. Additionally, students will have the ability to make room changes for spring semester in early December, when University Housing offers a Room Switch Night. Students will receive information via email about this process or can ask a Housing staff member. If a room change is made at any time, see the ‘Move-In, Check-In, and Check-Out’ section in this handbook to learn more about the move and watch your email for more information. ROOM FURNISHINGS All university-owned furnishings must stay in student rooms. This includes even those rooms occupied as singles. Any furnishings affixed to the wall cannot be removed. This includes mirrors, bulletin boards, closets and/or closet curtains, desks, bookshelves, smoke detectors, and electrical fixtures. Windows and screens must always remain in place. Public lounge furniture is NOT permitted in student rooms. University Housing provides refrigerators, micro waves and lofts for all student rooms. While your bed is lofted, the distance from the top of the mattress to the ceiling must be at least 25”. When arranging the room furniture, students must maintain a 30” (width) x 72” (height) path of egress from the door to the window.

WITHDRAWAL POLICY Students withdrawing from the University must initiate the withdrawal process at the Registration and Records Office (109 Bowman Hall). There will be a charge assessed for unauthorized occupation of a room. For all check-out information, watch your email for information about the process. Note: Students withdrawing from the University should update their mailing address by logging onto Access Stout, clicking on ‘Self Service’ and then ‘Student Center’. Options for Withdrawing in the Fall Semester after Fall Break 1) Remain on campus and keep your belongings in your room. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in any conduct or disci- plinary-related incidents while on campus during this time, you may be required to leave campus and return in the spring semester. 2) Leave campus, keep your belongings in your room, and return in the spring. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in the Room Change At Semester process, you will still be expected to coordinate your room change during finals week.

3) Leave campus and fully move out of your room. • This option will adjust your bill. You will be issued a prorated refund for your fall semester room and board fees once you have checked out. Note: if you leave during finals week, no adjustment will be made to your bill. • You will need to remove all the belongings from your room, return it to how you moved in at the beginning of the semester, and

officially check out with hall staff. • We will hold your room and $125 prepayment for the spring semester. • You may return to your room on the Thursday prior to classes beginning.

WITHDRAWAL PROCESS

WITHOUT A ROOMMATE Students who find themselves without a room mate during the academic year will receive an email from University Housing informing them that their roommate is leaving and information on several options on how to move forward. These options may include: 1. Paying for a single room 2. Moving to a room with someone else who also has a vacancy 3. Agreeing to allow Housing to assign a new roommate If there are two or more open spaces in a community, students may be consolidated into one space. More detailed information can be provided by your Coordinator.

5. Off-campus students 6. New first-year students

Students whose roommate moves out may be offered the opportunity to purchase their room as a single. This depends upon occupancy numbers when the vacancy occurs.

12 | ROOM ACCOMMODATIONS

ROOM ACCOMMODATIONS | 13

PROCEDURES & SERVICES

not be disturbed unless welcomed to do so. Students with the right to practice ceremonial smudging in a residence hall are not required but are asked to inform the Coordinator prior to their first practice. This is not for approval or denial of the practice but to ensure open communication and understanding of the specific student’s needs. Students without the federally protected right to Ceremonial Smudging may also burn for religious reasons. However, they must request to do so from University Housing. Additionally, whereas on-campus residents live in densely populated communities and non-practicing persons have a right to smoke free air, courtesies are requested, including: • Proper ventilation, such as closing doors to the hallway or common areas, utilizing open windows or fans, and avoiding setting off smoke detectors (tampering with or covering smoke detectors is not allowed) • Knowing the location of the nearest fire extinguisher and fire pull station • Following traditional cultural practices which includes a safe environment for containing embers and ashes • Extinguishing embers/ashes appropriately These guidelines are in place within the residence halls for the student’s personal living space. Outside of residential buildings, students must follow UW-Stout, UW System, and State of Wisconsin guidelines. COMMUNICATION University Housing will communicate with resi dents via their official University e-mail account. It is the responsibility of the student to check their e-mail account regularly, as important information is communicated (i.e. contract information, housing updates, conduct information, and package arrival). • Communication with roommate(s) • Communication with Coordinator

FRONT DESK Each residence hall front desk provides students and guests with services including distributing hall and campus information, equipment, cleaning supplies (vacuums, garbage bags, etc.), spare key check-out, room check-in and check-out, packages, and reservations. For a list of standard desk inven tory, view the Resources on the Housing Gateway.

ABANDONED PERSONAL PROPERTY Students are responsible for the removal of all personal belongings when they check-out of their room. University Housing reserves the right, without assuming any liability, to dispose of all personal property considered to be abandoned; including unclaimed deliveries addressed to a particular student. Students have 30 days to claim their non-perishable abandoned property. Abandoned property will be boxed up and stored as needed. The student who has abandoned the property will be notified via their Stout e-mail account and via letter to their home address of the date by which their items will be disposed of accordingly. Perishable abandoned property will be disposed of without notice after being left unclaimed for 24 hours. BED BUGS University Housing hires a team of professionals to do a complete search of all residence hall rooms every year to verify that we have no bed bugs in our buildings. If you suspect that you or someone you know has brought bed bugs into the residence halls, please contact your RA or Residence Life Coordinator immediately and submit a Maintenance Request through the Housing Gateway. BUILDING ACCESS & SECURITY The residence halls are closed to the public 24-hours a day, except during move-in and move out periods when the buildings may be unlocked during the day to ease the process. All other times, residents of the hall will need to use their Stout Blue Card to access their building. Students should not let unknown people in the door behind them and should always meet guests at exterior doors to escort them in the building.

Do not prop open any outside doors; doing so endangers the security of all residents. If you sus pect there is an unauthorized or suspicious person in the hall, contact University Police. Residents are also encouraged to lock room doors and carry rent er’s insurance. While the University is not responsi ble for personal possessions that are lost, stolen or damaged, we will investigate any cases of theft.

Front Desk Hours of Operation: Sunday–Thursday

10:00 am–10:00 pm 10:00 am–midnight

To report any unauthorized or suspicious person or theft, contact University Police, (715) 232-2222.

Friday–Saturday

Phone

715-232-3333

CEREMONIAL SMUDGING & RELIGIOUS BURNING University Housing recognizes the American Indian Religious Freedom Act of 1978, and therefore acknowledges that smudging and the non recreational use of ceremonial tobacco and other medicines are a part of the traditions, celebrations, well-being, and spiritual practices for many Indigenous peoples. The use of these medicines in the residence halls is the right of Indigenous peoples, including but not limited to citizens of recognized and unrecognized sovereign tribal communities, First Nations peoples, Alaska Natives, Native Hawaiians, and Pacific Islanders. Ceremonial smudging involves the burning of one or more sacred medicines, which may include tobacco, cedar, sage, sweetgrass and other sacred medicines. Smudging is a ceremony for purifying or cleansing the soul of negative thoughts of a person or place. Prayers, spoken aloud or in silence, are part of the ceremony. The smoke from the burning and smoldering of these sacred medicines is considered a purifying agent for the mind, body, and spirit. Students participating in these ceremo nies have the right to a peaceful session and may

GRIEVANCE PROCESS If you feel a Housing staff member has used their position to pressure, coerce, or inappropriately influence others or has otherwise acted inappro priately, please see your Coordinator or contact the supervisor of the person whom you feel acted inappropriately. KEYS A room key is provided to residents upon check-in. If a student believes they have lost their keys, they can check-out a loan set from the front desk. If your key is not returned within seven (7) days, a key replacement will be auto matically initiated and you will be charged the replacement fee. KITCHENS & LOUNGES Each residence hall has a kitchen available for student use in the basement. Red Cedar, Fleming-Hovlid, McCalmont, Wigen, and North Hall also have kitchens in each floor lounge. You are responsible for the safety and cleaning of the area during use as it is a communal space.

14 | PROCEDURES & SERVICES

PROCEDURES & SERVICES | 15

PROCEDURES & SERVICES

MISSING STUDENTS If you believe that a student has been missing for more than 24 hours, submit a Missing Student Incident Report. You may also inform your RA or RLC or call 911 in an emergency. Anyone can complete this form any time they believe a stu dent has been missing for an unusual amount of time. Any time anyone believes that a student is a threat to themselves or others, they should contact University Police immediately. This form will route to University Housing, the Dean of Students, and University Police. University Housing will work with the proper authorities (including local law enforcement) when residence hall students have been deemed missing for more than 24 hours. If the student is under the age of 18, we will contact the parent/ guardian(s) on file in the Housing Gateway. If the student is 18 years of age or older, we will either contact the “Missing Person Contact” (if it was optionally provided in the Housing Gateway) or the student’s emergency contact (as provided in Access Stout). If you have not already entered at least one emergency contact person in Access Stout or a “Missing Persons Contact” in the Housing Gateway, please do so now. This contact person would only be notified if it was determined you were missing for 24 hours and will remain con fidential, only shared should the need arise to make such a contact.

Food may be stored in the refrigerator, but the University assumes no liability for spoilage and theft. Periodically, the refrigerators are cleaned with notice; any unclaimed food and containers will be disposed of. Lounge spaces are also located through each hall, on floors, and in basements for studying and socializing. Furniture may not be removed from lounge spaces. Be respectful of others when using the space. LAUNDRY Each residence hall has a laundry room equipped with washers and dryers that must be paid for by a student’s Stout Blue Card. Students must provide their own detergent, dryer sheets, etc. Washers and dryers cost $1.00 for each cycle. Do not leave your laundry unattended as the University assumes no responsibility for lost or stolen items. Please be respectful of others’ laundry and allow residents a reasonable amount of time to retrieve their items after their load is done. Note: Washers are front-loading. We recommend using “HE” (high efficiency) detergent in campus washers. MAIL AND PACKAGES While classes are in session, students will receive packages to their residence hall front desk. Oversized packages may be picked up at the Housing Office in 170 Price Commons. Mail for residents living on Main Campus is distributed at the Price Commons while North Campus residents receive their mail at their residence hall front desk. LAUNDRY VIEW

Students will be sent an email from the univer sity when their package is ready to be picked up. Carrier delivery emails indicate the university has received your package but it is not yet at your front desk. Students will need to present their Stout Blue Card to receive their packages. Mass mailings are limited to essential information from the University. Mass campus mailings will be processed for a fee—contact University Housing at 715-232-1121 or housing@uwstout.edu for more information. Students leaving the residence halls can update their mailing address by logging into Access Stout, clicking on ‘Self Service’, then on ‘Student Center’ to have their mail forwarded to a different address. Mailings that are not University business must be processed through regular mail services with paid postage. MAINTENANCE REQUESTS For routine maintenance, log on to the Housing Gateway and click on ‘Maintenance Request’. Emergency maintenance items should be reported to the front desk or an RA. Students may request maintenance for problems in their room or in pub lic areas. If you submit a maintenance request, be sure to have the area that needs attention cleared and ready for staff to complete maintenance. A request for maintenance indicates permission for a maintenance staff member to enter a student’s room, however, Housing staff will always knock before entering.

wish such “visits.” During the first month of each semester, students will be asked to designate their preference in regards to visits by candidates. Only those students so specifying their desire for such visits will be contacted by candidates and/ or their representatives. Campaign visits may include the dissemination of literature. When talking with candidates, students are expected to invite such individuals into their rooms or conduct those meetings in the floor lounge (if the total group is 4 or less). In the case of larger groups, a basement meeting area should be used. For more information, please visit our FAQs.

POLITICAL CAMPAIGN FAQ

RECOVERY MEALS (SICK TRAY) If a student is ill and cannot get their own meal from the dining center, they may request a meal be prepared for them by University Dining and picked up/delivered by a peer. Use the Transact Mobile Ordering app to request a Recovery Meal or learn more at the link below.

RECOVERY MEAL PROCESS

RECYCLING, COMPOST, & TRASH Each student room is furnished with a recycling bin and a garbage bin. Students are responsi ble for taking their garbage to the dumpsters located outside their residence hall. Students are responsible for taking their recy cling and compost to the centers found on each residence hall floor. Recyclable items should be free from contaminates such as food, drink, and other debris. Glass, plastic (#1-7), cans, and paper do not need to be sorted.

MISSING STUDENT NOTIFICATION

SUBMIT WORK ORDER

POLITICAL CAMPAIGNING Resident Students may be visited by candidates running for political office and/or student gov ernment elections if they have specified that they

16 | PROCEDURES & SERVICES

PROCEDURES & SERVICES | 17

PROCEDURES & SERVICES

CODE OF CONDUCT

SOLICITATION Door-to-door solicitation is not permitted in the residence halls. Solicitation is defined as selling, peddling, distributing, and/or collect ing materials or information, free or otherwise. For more information, please see the Political Campaigning Policy.

Compostable items include food waste, dining service “to-go” containers/cups/dinnerware (not resuable green containers), paper towels, napkins, and greasy pizza boxes.

PHILOSOPHY & GOALS University Housing’s expectation is that individ ual students, floor communities, residence hall communities and University Housing staff share responsibility for ensuring that our residence halls are safe, secure, and healthy living and learning environments that meet student needs. As in every community, University Housing has specific rules and regulations, as well as general guidelines of good citizenship and responsible behavior, such as: • Facilitate an environment conducive to living and learning • Allow students to learn from each other about how their behavior affects others • Protect the rights of all students • Hold students accountable for their actions and the actions of their guest(s) • Provide students and staff members with a uniform conduct process When students’ behaviors are illegal, jeopardize the rights of others, or violate the University Housing Code of Conduct they will be held accountable through the conduct system. By signing the University Housing & Dining Service Contract, a student agrees to abide by University Housing policies. Based on students’ dual citizenship in the campus community and in the city/county/ state communities, disciplinary processes may run simultaneously with sanctions occurring as part of both the city/county/state courts and the University conduct system (either through the Dean of Students office or University Housing).

University Housing recognizes that students and their home communities have different experi ences with police and law enforcement, and we want to share what to expect when interacting with University Police within the residence halls. University Housing works with University Police for any violations of state or federal law and part ners with the police for educational programming and community policing efforts. If you have any questions or concerns about what to expect with University Police and living in the residence halls, contact your Coordinator or RA. As a part of the conduct process, you will be asked to complete a survey to provide thoughts and feedback about your experience. Your partic ipation is appreciated and will help improve the process for future students.

SUSTAINABILITY INITIATIVES

RESIDENT CHARGES A list of hall damage fees can be found in the ‘Residence Hall Charge List’ section of this hand book. Any time a resident checks-out of their room, building staff will inspect the room for clean liness and damages. It is important that students fill out their room inspection at the beginning of the year so any damages that were there at move-in are not charged to the current resident. Additionally, damages to university property within the residence halls beyond wear and tear may result in charges that could include replace ment, repair, cleaning, and other administrative fees. Any charges incurred by students will be placed on their student bill. SERVICE & EMOTIONAL SUPPORT ANIMALS With appropriate approvals, service and emo tional support animals are permitted in University Housing. Students wishing to have an animal on-campus should contact Disability Services to obtain the necessary paperwork to begin the animal request process. Service animals of guests are welcome but they must abide by all other Housing policies. Emotional support animals of guests are not permitted.

DISABILITY SERVICES

18 | PROCEDURES & SERVICES

CODE OF CONDUCT | 19

CODE OF CONDUCT

2 Meeting with the Coordinator This meeting is your chance to impact the out come of the hearing by sharing your perspective of what happened. It also gives the Coordinator the chance to get to know you better, ask ques tions, and assess your level of responsibility in the situation. If you choose to not participate in this meeting you lose the opportunity to have your story heard. Based off the information shared in the meeting the Coordinator will determine if you are respon sible or not responsible for violating any policies. Not Responsible: If you are found not respon sible the case is closed and you don’t have to do anything further to resolve the situation. Responsible: If you are found responsible for violating policy you will be assigned sanctions or educational consequences that will need to be completed. Our goal is for you to repair your relationship with the community and University Housing. Warning: If you receive a warning for a policy it means that the Coordinator wants you to be more aware of your behaviors as it relates to that specific policy in the future. Multiple warnings will not be given for the same policy violation.

3 Conduct Sanctions If found responsible, common sanctions you might be assigned include: reflective and/or research papers, involvement or service hours, education modules, written apologies, University Housing probation, parent letter notification, or creating educational bulletin boards, bathroom readers or brochures for peers. Sanctions have a due date that should be met. If you feel you need more time to complete the issued sanctions, please contact your Coordinator to discuss a possible new due date. If you fail to complete sanctions, it could result in a hold being placed on your University Account which can stop you from being able to perform essential university activity such as: registering for classes, studying abroad or requesting an official transcript.

STEP-BY-STEP CONDUCT PROCESS

RIGHTS & RESPONSIBILITIES Students are guaranteed certain rights and are expected to take ownership in their responsibility within the conduct process. Student Rights • To be notified of the charges within 7 working days of being identified as part of an incident • The opportunity to attend a fair and prompt hearing at which you may share your perspective of the incident • To be notified promptly of the hearing results • To be advised of the appeal process Students Responsibilities • To be respectful during the conduct process • To provide accurate, truthful, and appropriate information regarding the incident at every level of the conduct process OVERVIEW OF CONDUCT PROCESS When a resident violates a policy, an incident report is filed and provided to the Coordinator of the building in which the resident lives. Any student, faculty, or staff member can file an inci dent report. The Coordinator will review the incident report to determine if there are grounds for a hearing and by whom the case should be heard. Cases will be heard in the resident’s hall by their Coordinator or depending on the severity of the case, it may be heard instead by the Dean of Students (i.e. some cases under Chapter 17 of the UW-System policy - see the ‘Dean of Students’ section under ‘Code of Conduct’ in this handbook).

1 Documentation or “Write Up” If you are involved in a situation that is doc umented, a staff member will write a report that identifies all individuals in the situation, a timeline, and description of events. Being doc umented doesn’t necessarily mean you have violated policy. Your meeting with the Residence Life Coordinator (RLC), Hall Coordinator (HC), or other Housing Professional Staff member will determine responsibility. A Coordinator reviews the report, identifies policies potentially violated and contacts you via email to request a meeting: • In minor policy violations, you may receive a warning and not be required to meet with a Coordinator. • In more serious cases, you may be asked to meet with an Assistant Director of Housing or a Dean of Students staff member.

FILE AN INCIDENT REPORT

20 | CODE OF CONDUCT

CODE OF CONDUCT | 21

CODE OF CONDUCT

4 Future Documentations The more conduct violations you are found responsible for, the more severe and involved your sanctions will likely be. In some situations a first incident may be so severe that the sanc tions listed below could be imposed:

APPEALS PROCESS For cases heard within University Housing, resi dents may submit an appeal within five (5) calendar days from the date of the decision. Residents must submit the online appeal form and must appeal for one of the following reasons: 1. Severity of the sanction 2. Introduction of new evidence not present at the initial hearing 3. Lack of procedural due process (your student rights were not honored) Appeals in University Housing and Dean of Students will be handled within their respective departments. In University Housing, appeals are handled by an Assistant Director. Once an appeal has been received, the Assistant Director will invite the resident to meet. If the resident choose to not meet with the Assistant Director, the appeal will not be acted upon and the sanction will remain unchanged until the meeting occurs. Once a resident has met with the Assistant Director, a final decision letter will be sent to the resident via university email generally within ten (10) calendar days. Appeals made based on severity of the sanction are a review of the disciplinary action and not a rehearing of the case. Appeals made based on introduction of new evidence or lack of proce dural due process are a rehearing of the case based on new pertinent information.

THE CLERY ACT The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codi fied at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose cer tain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education partici pating in federal student aid programs are subject to it. Wisconsin Statutes require the provision of specific crime statistic information including specific information about sexual assault and sexual harassment issues. Additionally, informa tion about alcohol, drug, and weapons incidents are also included in the Clery Report. In passing these laws, the Federal government and the State of Wisconsin have made a commitment to enhance safety by requiring the University to provide this specific information. The statistics are submitted to the University Police each year and the Clery Report is published annually.

FERPA The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, provides for the confidentiality of student records and information for students 18 years and older. To stay compliant with this federal regulation, if a student chooses to have confidential information released to another party, they would be required to sign a release of information form (ask your Coordinator for more information). The student can specify that certain information not be released regarding a situation. FERPA allows the university to notify parents or guardians when a student is found respon sible for an alcohol violation without violating their rights. Students will most often have the opportunity to discuss conduct situations with their parents prior to such notifications. In 1998, FERPA was amended to allow such disclosures. The amendment outlined two guidelines we must follow in order to release this information with out being in violation of FERPA: • We must determine that the student has committed a disciplinary violation with respect to that use or possession. • The student must be under the age of 21 at the time of the disclosure to the parent.

• Relocation to another residence hall • Termination of a student’s housing and/or dining contract • Suspension from the University

Immediate Removal You may be immediately removed from the res idence hall for behavior that may jeopardize the health or safety of other community members. Some examples of this behavior may include:

• Physical Assault • Sexual Assault • Drugs • Fire Safety Violations including possession of fireworks • Weapons

CLERY REPORT

FERPA

APPEAL FORM

22 | CODE OF CONDUCT

CODE OF CONDUCT | 23

CODE OF CONDUCT

RESIDENCE HALL POLICIES

UWS CHAPTER 17 Professional staff from the Dean of Students Office and University Housing, who are trained conduct officers, will investigate and adjudicate conduct cases under UWS Chapter 17 that origi nate both on and off campus. The investigator will send you an offer to dis cuss the matter before deciding that misconduct occurred or imposing sanctions. The purpose of this meeting is to review with you the report that you engaged in misconduct and to allow you an opportunity to respond. You may choose not to participate in such a meeting, but the investigator will make a deci sion based on the available evidence if you choose not to discuss the matter. If the investigator concludes that you did violate UWS Chapter 17, and if you disagree with the finding of responsibility and/or sanction imposed, you always have the right to an appeal hearing.

DEAN OF STUDENTS The Dean of Students Office monitors all con duct cases on and off campus and provides support and consultation to the University Housing conduct process. Severe conduct cases may be referred to the Dean of Students Office for adjudication under the University of Wisconsin-System Administrative Code, Chapter 17. Examples of cases adjudicated under UWS Chapter 17 include but aren’t limited to: • Dangerous Conduct • Domestic Abuse • Harassment • Hazing • Misuse of Computing Resources • Physical Assault • Sexual Assault • Sexual Harassment • Stalking • Violations of Criminal Law • Serious or repeated alcohol or controlled substance violations • Violation of University Rules (including University Housing policies)

ADMINISTRATIVE CONTRACT Students are expected to follow all signed con tracts relative to their status as a student and/or resident at UW-Stout included but not limited to: technology, housing, billing, admissions, etc. Containers Empty containers of alcohol for decoration, including containers that were originally used to hold alcohol beverages, are not permitted in student rooms where all residents are underage. ALCOHOL Illegal possession, use, procurement, or distribution No one under the age of 21 may possess, use, procure, sell, dispense or give away alcohol in any form to any person. No one 21 years of age or older may provide alcohol to people not of the legal drinking age. Large quantities of alcohol (kegs, barrels, etc.) are not permitted. Students, regardless of age, under the influ ence of alcohol are held responsible for their actions, including lack of personal control. Public Areas and Distribution Alcohol consumption is permitted only in student rooms, by those individuals 21 or older. Distribution of alcohol is only permitted between those of legal drinking age. Alcohol is not permitted in a room or suite if all res idents are not of legal drinking age. Alcohol or open containers may not be transported between rooms. Intoxication/Dangerous Conduct/ Incapacitation

ASSISTING IN A POLICY VIOLATION Students found to be assisting in the violation of a policy, even if not participating directly, may be held responsible for violating policy regardless of their level of involvement. BUSINESS ENTERPRISE Legal, student run, businesses are not permitted to operate out of the residence halls if they break any Housing or University policy/procedures, disrupt the educational or social environment of the residence hall, or cause an undue or excessive burden on university resources that include but are not limit to the internet, electricity, waste collection, mail and package operations, etc. DISORDERLY CONDUCT/INAPPROPRIATE BEHAVIOR Students are not permitted to disrupt the resi dence hall living environment. Students, guests, and all others are expected to be clothed or cov ered at all times when in public areas. Streaking, flashing or public sexual acts are not allowed. DRUGS/CONTROLLED SUBSTANCES No one may possess, use, procure, sell, dispense or give-away any controlled substance and/or paraphernalia to any person. No one may use or possess prescription drugs that are not issued to them from a medical professional. Residents under the influence of drugs will be held responsible for their actions, including lack of personal control.

UW SYSTEM WEBSITE

DEAN OF STUDENTS WEBSITE

HATE AND BIAS REPORTING

TITLE IX/SEXUAL ASSAULT RESOURCES

24 | CODE OF CONDUCT

RESIDENCE HALL POLICIES | 25

Page 2-3 Page 4-5 Page 6-7 Page 8-9 Page 10-11 Page 12-13 Page 14-15 Page 16-17 Page 18-19 Page 20-21 Page 22-23 Page 24-25 Page 26-27 Page 28-29 Page 30-31 Page 32

Made with FlippingBook - Online magazine maker