Resident Hall Handbook

ROOM ACCOMMODATIONS

ROOM ACCOMMODATIONS

ROOM TEMPERATURE To regulate the room temperature, open and close the damper on the room radiator. For energy efficiency, please close the windows in the winter. The placement of furniture and other belongings in front of the heating unit also prevents the circulation of air that is needed for the unit to function properly. Review the Room Comfort website for more information. In Red Cedar Hall, thermostats are provided in the suite to regulate the entire suite and yearly inspections are done on heating units. If there is a problem with heat or cooling temperature control in Red Cedar, McCalmont, or North Hall, report it on a maintenance request found in the Housing Gateway. SINGLE ROOMS A limited number of single rooms are available on campus. Students are offered completely open single rooms based on availability and the following priority ranking: 1. Current upper-level residents 2. Current residents who are second-year students 3. Current residents who are first-year students 4. Transfer students ROOM COMFORT WEBSITE

ROOM CHANGE Students may request a room change through out the semester by logging onto the Housing Gateway. However, during the first three weeks of each semester and during any University Housing sanctioned room freeze, room switches are not permitted. Additionally, students will have the ability to make room changes for spring semester in early December, when University Housing offers a Room Switch Night. Students will receive information via email about this process or can ask a Housing staff member. If a room change is made at any time, see the ‘Move-In, Check-In, and Check-Out’ section in this handbook to learn more about the move and watch your email for more information. ROOM FURNISHINGS All university-owned furnishings must stay in student rooms. This includes even those rooms occupied as singles. Any furnishings affixed to the wall cannot be removed. This includes mirrors, bulletin boards, closets and/or closet curtains, desks, bookshelves, smoke detectors, and electrical fixtures. Windows and screens must always remain in place. Public lounge furniture is NOT permitted in student rooms. University Housing provides refrigerators, micro waves and lofts for all student rooms. While your bed is lofted, the distance from the top of the mattress to the ceiling must be at least 25”. When arranging the room furniture, students must maintain a 30” (width) x 72” (height) path of egress from the door to the window.

WITHDRAWAL POLICY Students withdrawing from the University must initiate the withdrawal process at the Registration and Records Office (109 Bowman Hall). There will be a charge assessed for unauthorized occupation of a room. For all check-out information, watch your email for information about the process. Note: Students withdrawing from the University should update their mailing address by logging onto Access Stout, clicking on ‘Self Service’ and then ‘Student Center’. Options for Withdrawing in the Fall Semester after Fall Break 1) Remain on campus and keep your belongings in your room. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in any conduct or disci- plinary-related incidents while on campus during this time, you may be required to leave campus and return in the spring semester. 2) Leave campus, keep your belongings in your room, and return in the spring. • You must be registered for spring courses to utilize this option. If you have an extenuating circumstance as to why you are not able to register, please contact us. • This option will not adjust your fall billing. You will be billed for the remainder of the fall semes- ter and we will hold your $125 prepayment. • If you are involved in the Room Change At Semester process, you will still be expected to coordinate your room change during finals week.

3) Leave campus and fully move out of your room. • This option will adjust your bill. You will be issued a prorated refund for your fall semester room and board fees once you have checked out. Note: if you leave during finals week, no adjustment will be made to your bill. • You will need to remove all the belongings from your room, return it to how you moved in at the beginning of the semester, and

officially check out with hall staff. • We will hold your room and $125 prepayment for the spring semester. • You may return to your room on the Thursday prior to classes beginning.

WITHDRAWAL PROCESS

WITHOUT A ROOMMATE Students who find themselves without a room mate during the academic year will receive an email from University Housing informing them that their roommate is leaving and information on several options on how to move forward. These options may include: 1. Paying for a single room 2. Moving to a room with someone else who also has a vacancy 3. Agreeing to allow Housing to assign a new roommate If there are two or more open spaces in a community, students may be consolidated into one space. More detailed information can be provided by your Coordinator.

5. Off-campus students 6. New first-year students

Students whose roommate moves out may be offered the opportunity to purchase their room as a single. This depends upon occupancy numbers when the vacancy occurs.

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